Last checked October 2026 · by the PaySorted team
At a glance
| PaySorted | Xero | |
|---|---|---|
| What it is | Invoicing and chasing for trades | Full accounting software |
| Price | £14.99–£39.99 a month | £7–£70 a month + VAT |
| Invoice limits | None — unlimited on every plan | 10 (Simple), 20 (Ignite); unlimited from £39 + VAT |
| Automatic chasing | Email and text | |
| Reminder tone presets (Friendly / Professional / Firm) | Yes | You write your own |
| Quotes, jobs and photos | Built in | Quotes; projects on the £70 plan |
| CIS and reverse charge | Built in | Built in |
| Bank feeds, VAT returns, payroll | Syncs to Xero for these | Yes |
Prices and features from each company's own website, checked 16 October 2026. They can change, so check before you buy.
You don't have to choose
PaySorted syncs with Xero on the Pro and Business plans. Invoices, customers and payments copy across automatically, and when a payment lands in Xero, PaySorted spots it and stops chasing. You do the quick stuff on your phone; your accountant gets clean records in Xero.
Invoice limits on Xero's cheaper plans
Xero raised its UK prices on 1 September 2026. Its Simple plan (£7 + VAT) allows 10 invoices and is only for non-VAT-registered businesses; Ignite (£18 + VAT) allows 20. For unlimited invoices you need Grow at £39 + VAT (£46.80). PaySorted has no invoice limits on any plan, starting at £14.99.
Chasing built for trades
Xero can email reminders you write yourself. PaySorted is built around chasing: three ready-made tones, email and text, polite wording that sounds like a small business rather than a computer, a "I've paid" button for customers, and it pauses automatically if the customer replies. If a business customer still won't pay, it can work out late payment interest and help with a letter before action.
Easy on a phone
Xero is powerful, and with that comes a learning curve — reviewers regularly mention it. PaySorted is designed so that if you can use WhatsApp, you can send an invoice in under a minute, before you've left the customer's drive.
The verdict
Keep Xero for your books if you (or your accountant) like it. Use PaySorted for quotes, invoices and chasing on the go. Together you get paid faster and your accounts stay spotless — and PaySorted also works with QuickBooks, FreeAgent and Sage if you ever switch.
Moving is quick. Import your customers and unpaid invoices from a spreadsheet (CSV), and PaySorted starts chasing the overdue ones straight away. Set-up takes about two minutes, and free set-up help is there if you'd like a hand. Try it free for 30 days — no card needed.
Common questions
Does PaySorted work with Xero?
Yes. On the Pro and Business plans, invoices, customers and payments sync to Xero automatically, and chasing stops when the payment appears.
How many invoices can I send on Xero's cheapest plan?
According to Xero's website (checked October 2026), Simple allows 10 invoices and Ignite 20. Grow, at £39 a month plus VAT, is unlimited.
Can Xero send text message reminders?
Xero sends invoice reminders by email. PaySorted sends reminders by email and text on its Pro and Business plans.
Do I still need Xero if I use PaySorted?
Not necessarily. PaySorted handles quotes, invoices, chasing and expenses. Many trades keep accounting software like Xero for bank feeds and VAT returns, and PaySorted syncs with it.